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Facilities Coordinator
Culver City, CA
Job Description
The Facilities Coordinatorwill provide support for all facilities management (FM) at corporate offices within a unique studio lot where our client, Amazon, operates at the intersection of tech and entertainment. They will work as part of a larger FM team to handle routine facility operations including: vendor management, processing work orders within ticketing systems, managing assets/equipment, providing white glove customer service, and performing administrative tasks. Special projects may be assigned beyond this core scope depending on client needs.
Role Description:
Conduct daily walkthroughs to ensure a safe, clean, and organized office, while proactively calling out areas of opportunity.
Respond to all building work orders in a timely manner, ensuring KPI compliance and excellent customer service.
Schedule and manage repair and maintenance work requests, tracking to completion.
Provide direction to vendors, building support staff, and other service providers as required to ensure excellent coordination and execution of work with minimal disruption.
Other duties may include but are not limitedto:janitorial support coordination, specialty equipment maintenance, freight delivery coordination, preventative maintenance planning, management of building access requests, and small move coordination.
Maintain emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.
Coordinators may also sometimes be selected to support ancillary duties based on experience, skill, and business need including: leading campus tours, assisting with onsite productions and photoshoots, and supporting special events and premieres.
Skills and knowledge:
Experience managing work order systems with high volume of tickets and defined KPIs.
Prior experience in facilities, property management, studio operations, hospitality, or related field preferred.
Experience managing hard facilities such as HVAC, Cafe equipment, mechanical, electrical, and plumbing (MEP).
Driven Self-Starter: Ability to drive their own performance through effective time management and the ability to prioritize projects and last-minute requests.
Excellent verbal and written communication skills with the ability to calibrate messaging to diverse audiences.
Superior customer service skills with the ability to maintain professional at all times.
Comfortable with ambiguity and adapting to a quickly moving and ever-evolving work environment.
Proficient in MS Office Suite and possess strong written, verbal and interpersonal skill and comfortable with long periods of administrative tasks.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Role Description:
Conduct daily walkthroughs to ensure a safe, clean, and organized office, while proactively calling out areas of opportunity.
Respond to all building work orders in a timely manner, ensuring KPI compliance and excellent customer service.
Schedule and manage repair and maintenance work requests, tracking to completion.
Provide direction to vendors, building support staff, and other service providers as required to ensure excellent coordination and execution of work with minimal disruption.
Other duties may include but are not limitedto:janitorial support coordination, specialty equipment maintenance, freight delivery coordination, preventative maintenance planning, management of building access requests, and small move coordination.
Maintain emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.
Coordinators may also sometimes be selected to support ancillary duties based on experience, skill, and business need including: leading campus tours, assisting with onsite productions and photoshoots, and supporting special events and premieres.
Skills and knowledge:
Experience managing work order systems with high volume of tickets and defined KPIs.
Prior experience in facilities, property management, studio operations, hospitality, or related field preferred.
Experience managing hard facilities such as HVAC, Cafe equipment, mechanical, electrical, and plumbing (MEP).
Driven Self-Starter: Ability to drive their own performance through effective time management and the ability to prioritize projects and last-minute requests.
Excellent verbal and written communication skills with the ability to calibrate messaging to diverse audiences.
Superior customer service skills with the ability to maintain professional at all times.
Comfortable with ambiguity and adapting to a quickly moving and ever-evolving work environment.
Proficient in MS Office Suite and possess strong written, verbal and interpersonal skill and comfortable with long periods of administrative tasks.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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